Cloud storage services, such as Dropbox, OneDrive and Google Drive, offer a valuable and easy way to back up your data, work on multiple devices in different locations and easily share documents with colleagues.
While they are very secure – they are not impenetrable. By following these four steps you can take to improve the security of your cloud data.
1. Change your passwords
Choosing strong passwords is the best way to protect your data from potential intruders. It is best to use a different password for every service that you use.
In addition, enabling two-step verification will add another layer of security meaning that even if your password is compromised, an intruder can’t access your data without access to your smartphone or email account.
2. Review your connected devices
One of the best features of Cloud Storage is that you can easily access your stored documents from different devices and locations. However, it is a good idea to regularly check what devices and apps are linked to your cloud storage accounts.
With many cloud storage services you can easily check what devices and apps are connected and make sure they belong to you and have been authorised by you. Any devices you no longer use or want to have linked to your storage accounts can be easily removed.
3. Review your files regularly
It is worth reviewing what files you have stored online on a regular basis. For each file decide if it is best stored online or locally.
If your file doesn’t need to be available in multiple locations or on multiple devices it could be stored on a local hard drive or an encrypted external hard drive.
4. Review who has access to your files
If you share documents with colleagues or friends through your cloud storage account you should review who has access from time-to-time. For example, you might want to remove access for a former employee.